Agenda and minutes

EGM, National Park Authority - Tuesday, 14th December, 2021 3.30 pm

Venue: Conference Room, Plas y Ffynnon, Cambrian Way, Brecon LD3 7HP. View directions

Contact: Julia Gruffydd or Angharad Hawkes  01874624437

Media

Items
No. Item

167/21

Correspondence

To receive and consider the attached Schedule of Correspondence and any recommendations thereon (below).

Additional documents:

Minutes:

The Chair thanked members for attending this additional meeting at such a busy time.  He noted apologies.

168/21

Declarations of Interest

To receive any declarations of interest from Members relating to items on the agenda.  Members’ attention is drawn to the sheet attached to the attendance sheet and the need to record their declarations verbally and in writing, specifying the nature of the interest.

 

If Members have declared an interest in an item please ensure that you inform the Chair when you are leaving the room, so that this can be recorded in the minutes.

 

Additional documents:

Minutes:

No declarations of interest were made.

169/21

Public Speaking

To give opportunity for members of the public to address the meeting in accordance with the Authority’s Public Speaking Scheme.

 

Additional documents:

Minutes:

There were no requests to speak.

170/21

Scheme of Delegation and Governance Proposals pdf icon PDF 38 KB

Additional documents:

Minutes:

The CEO gave a presentation setting out the rationale for the proposed changes to the Scheme of Delegation and the timeline for consultation and decision.  She advised that officers would be meeting in the New Year to review some of the proposals.

 

The Monitoring Officer gave additional detail on the committee structure.

 

Members welcomed the revised timescale which would allow time for proper consideration, and also the ambition to streamline and simplify the governance, although they did not feel this had been wholly achieved in the draft scheme.  They sought clarity on how the current Scheme of Delegation prevented the CEO from carrying out her role.

 

It was suggested that the Authority had opted to review its Scheme of Delegation rather than being required to by Audit Wales in their report published in February this year.

 

Further comments were made on whether the proposed scheme allowed best use of member skills, and whether it amplified the issues with the 2:1 ration required for committees.  An opinion was expressed that the CEO should not chair any fora and that this should not form part of the consultation.

 

RESOLVED:

 

a) To note the report and presentation;

b) To agree the timeline for consultation and approval of the Scheme of Delegation and governance proposals.

 

171/21

Committee and Senior Salary Role Vacancies pdf icon PDF 39 KB

Additional documents:

Minutes:

Members considered proposals to appoint a Deputy Chair of the Authority and fill committee vacancies, following recent resignations.

 

The Monitoring Officer advised that if the Authority wished to elect a Chair from the floor rather than following due process they would need to suspend Standing Orders.  Support was expressed for carrying out an election at this meeting given the importance of the role in supporting the Chair, and also noting the requirement to appoint the Deputy Chair to a Corporate Joint Committee.

 

RESOLVED:  To suspend Standing Order 8 (paragraphs 8.1 to 8.5 inclusive) to allow the election of a Deputy Chair to the Authority.

 

The point was made that the Authority needed to consider what support it could provide to members unable to carry out their role.

 

One self-nomination was received, from Canon A Edwards, who set out his case for election.

 

RESOLVED:

 

a)    That Canon A Edwards be appointed Deputy Chair of the Authority until the next Annual General Meeting, and also as part of that role, to the Appointments Committee;

 

b)    That the current vacancy for a Welsh Government appointed member be held over until the next Authority meeting;

 

c)    That Mr J Stedman be appointed to the Standards Committee until the next Annual General Meeting;

 

d)    That as a result of the appointment of Canon A Edwards as Deputy Chair of the Authority this created a vacancy on the Audit and Scrutiny Committee, which would be held over until the next Authority meeting.

 

 

172/21

Corporate Joint Committees (CJC) pdf icon PDF 60 KB

Additional documents:

Minutes:

Members considered recommendations to appoint representatives to the three Corporate Joint Committees in line with the respective Corporate Joint Committee Regulations 2021 for each of the three regions covering the National Park.

 

RESOLVED:

 

a) Until the 2022 Annual General Meeting of the Brecon Beacons National Park Authority, to confirm the following appointments:

 i. the Chair of the Authority as the Brecon Beacons member of the Mid Wales CJC;

ii. the Deputy Chair of the Authority as the Brecon Beacons member of the South West Wales CJC or another officeholder eligible to be the Brecon Beacons member; and,

iii. the Chair of Planning Access and Rights of Way Committee as the Brecon Beacons member of the South East Wales CJC.

b) To confirm the key objective of the Brecon Beacons member of each CJC is to pursue, in relation to the Brecon Beacons National Park, the National Park purposes as set out in Future Beacons.

173/21

Any Other Business

In line with the Authority’s Standing Orders  (4.5.2) no further business will be considered other than that on the agenda.

Additional documents:

Minutes:

There was no further business.  The Chair reminded members of their next meeting on 23 December 2021 to make key decisions on the recruitment of senior officers.