Agenda and minutes

Extraordinary General Meeting, National Park Authority - Friday, 14th May, 2021 1.30 pm

Venue: Conference Room, Plas y Ffynnon, Cambrian Way, Brecon LD3 7HP. View directions

Contact: Julia Gruffydd or Angharad Hawkes  01874624337

Media

Items
No. Item

58/21

Correspondence

To receive and consider the attached Schedule of Correspondence and any recommendations thereon (below).

Additional documents:

Minutes:

The Chair thanked Cllr James Evans in his absence, and congratulated him on his election to the Senedd, which had required him to step down from the Authority.  He also thanked Cllr Phil Pritchard for his years of service to the Authority, as he had not been returned by Powys County Council.  He advised of two new appointments from Powys, Cllr Iain McIntosh, returning to the Authority, and Cllr Jon Williams.

 

59/21

Declarations of Interest

To receive any declarations of interest from Members relating to items on the agenda.  Members’ attention is drawn to the sheet attached to the attendance sheet and the need to record their declarations verbally and in writing, specifying the nature of the interest.

 

If Members have declared an interest in an item please ensure that you inform the Chair when you are leaving the room, so that this can be recorded in the minutes.

 

Additional documents:

Minutes:

There were no declarations of interest.

 

60/21

Public Speaking

To give opportunity for members of the public to address the meeting in accordance with the Authority’s Public Speaking Scheme.

 

Additional documents:

Minutes:

There were no requests to speak.

 

61/21

Additional Day's Holiday

Additional documents:

Minutes:

The Transition Director advised that the two other Welsh National Parks had granted an additional day’s leave to staff in recognition of the hard work carried out during the pandemic.

 

RESOLVED:  That an additional day’s leave be granted to all staff to be taken in this leave year.

 

 

62/21

Access to Information

1.     RECOMMENDATION: to exclude the press and public from the meeting during consideration of item 6 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 14 of Schedule 12A to the Local Government Act 1972.

 

2.     RECOMMENDATION: to exclude the press and public from the meeting during consideration of item 7 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 12, 13 and 14 of Schedule 12A to the Local Government Act 1972.

 

Additional documents:

Minutes:

RESOLVED:

 

a)  To exclude the press and public from the meeting during consideration of item 6 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 14 of Schedule 12A to the Local Government Act 1972. 

 

b)To exclude the press and public from the meeting during consideration of item 7 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 12, 13 and 14 of Schedule 12A to the Local Government Act 1972. 

 

 

63/21

A verbal update on the Authority from the Transition Director

Minutes:

The Transition Director gave a short presentation summarising her view of the Authority, its current staffing levels, progress made and continuing risks and opportunities.

 

Members welcomed this analysis and thanked the officer for her hard work.  It was suggested that the whole Authority would benefit from seeing the risk register as presented to Audit and Scrutiny Committee, and this would be brought to the next meeting.

 

Offers of help and advice from members were reiterated.

 

64/21

Provision of Monitoring Officer and Legal Support

Minutes:

Members considered a proposal to recruit a full time, fixed term combined post of Solicitor, Monitoring Officer and Data Protection Officer.

 

The Monitoring Officer advised that he would be leaving the Authority on 30 June but that he supported the proposal based on his analysis of risk and the need for a full time post so that officers had access to proper legal advice as needed.  The Transition Director highlighted the areas of risk for the Authority.

 

A range of views were expressed, including a suggestion that a full time post was not necessary, and one that it should be a permanent post.  There was also the view that the decision should be left for the incoming Chief Executive.  The Transition Director reiterated the urgent need to fill the role now, but advised that a 12 month appointment would give some flexibility to the CEO.

 

The process leading up to this report was also questioned and the Transition Director advised that it was her judgement to bring the proposal to the Authority based on her own analysis of what was required. Additional issues had also arisen since the original proposal was withdrawn from the Authority agenda of 16 April 2021.

 

The point was made that the Data Protection Officer role would need to be included in the job description, but that the Transition Director should have delegation for such amendments if the recommendations were approved.

 

RESOLVED:

 

a) The recruitment of a 12 month, full time, fixed term combined role for Solicitor, Data Protection Officer and Monitoring Officer be approved, grade at 75% CEO Chief Officer; 

 

b) That recruitment to this role be delegated to the Transition Director in consultation with the Chair of the Authority;

 

c) That the Transition Director and Chair of the Authority have flexibility to vary the hours and combination of roles of the person approved to maximise the choice of candidates for the role;

 

d) That should the Authority find itself with a gap between the departure of the current MO and DPO on the 30th June and the new appointee, the Authority delegates authority to the Transition Director and Chair to fill this gap. 

 

 

65/21

Any Other Business

In line with standing orders relating to Extraordinary General Meetings no further business shall be discussed that has not been included on this agenda.

Additional documents:

Minutes:

There was no further business.