Agenda and minutes

National Park Authority - Friday, 26th November, 2021 10.00 am

Venue: Conference Room, Plas y Ffynnon, Cambrian Way, Brecon LD3 7HP. View directions

Contact: Julia Gruffydd or Angharad Hawkes  01874624437

Media

Items
No. Item

153/21

Correspondence

To receive and consider the attached Schedule of Correspondence and any recommendations thereon (below).

Additional documents:

Minutes:

The Chair welcomed new member Cllr Jeremy Davies to the Authority (appointed by Merthyr Tydfil County Borough Council).

 

Apologies were noted.

154/21

Declarations of Interest

To receive any declarations of interest from Members relating to items on the agenda.  Members’ attention is drawn to the sheet attached to the attendance sheet and the need to record their declarations verbally and in writing, specifying the nature of the interest.

 

If Members have declared an interest in an item please ensure that you inform the Chair when you are leaving the room, so that this can be recorded in the minutes.

 

Additional documents:

Minutes:

Mr C Coppock,  S Holden and Mr J Stedman declared personal, non-prejudicial interests in item 11, Volunteer Policy, due to their current roles as volunteers.

 

Cllr G Thomas declared a personal, non-prejudicial interest in item 11, Volunteer Policy, due to a family member being a current volunteer.

 

The Monitoring Officer advised that while all members had a personal and prejudicial interest in item 8 (IRPW Draft Report), this was not a decision item.

155/21

Minutes pdf icon PDF 91 KB

1. To approve the following minutes and authorise the Chair to sign them as a correct record:

 

a) National Park Authority - 24/09/21

b) Extraordinary General Meeting - 19/10/21

 

 

 

2. To receive the following minutes:

Audit and Scrutiny Committee – 23/07/21

Additional documents:

Minutes:

RESOLVED:  To approve the following minutes and authorise the Chair to sign them as a correct record: 

·          National Park Authority - 24 September 2021

·           National Park Authority –  EGM 19 October 2021

 

RESOLVED: To receive minutes of Audit and Scrutiny Committee of 23 July 2021

 

A member asked a number of questions arising out of the Audit and Scrutiny minutes and the Chair said he would take these under Other Business.

156/21

Public Speaking

To give opportunity for members of the public to address the meeting in accordance with the Authority’s Public Speaking Scheme.

 

Additional documents:

Minutes:

There were no requests to speak.

157/21

Chair's Announcements

To receive a verbal report on meetings and events attended by the Chairman since the last meeting of the Authority.

 

Additional documents:

Minutes:

The Chair for a moment of reflection on the life of former member Howard Barratt who had passed away recently.

 

He advised of various meetings he had attended on behalf of the Authority, and congratulated officer Kevin Booker on two recent awards for fleet management.

 

The Deputy Chair reported on a recent event from which she had been able to make key introductions to the Chief Executive.

158/21

Chief Executive's Announcements

To receive a report from the Chief Executive on meetings attended and progress made on Authority business since the last meeting of the Authority.

 

Additional documents:

Minutes:

The Chief Executive thanked members and officers for contributing to the engagement of the public in the National Park Management Plan process.  She updated members on the recruitment of directors, and reminded them that she would be bringing key recommendations on the Scheme of Delegation and working groups to the Authority on 14 December.

 

She advised of recent meetings and events attended.

159/21

Approval of 2020/21 Audited Statement of Accounts pdf icon PDF 50 KB

Additional documents:

Minutes:

The Finance Manager was unable to join the meeting due to connectivity issues in her remote location.

 

Mark Jones from Audit Wales presented the audited Statement of Accounts and highlighted some details, including some issues on related party transactions, which the Chief Executive confirmed would be improved in future.

 

In response to a question as to why there was no focus on outcomes, Mr Jones responded that the purpose of the accounts was to present a true, fair and accurate record to comply with the relevant legislation, and that reviewing outcomes was outside this scope.  He suggested that the performance audit was the relevant tool to assess outcomes.

 

The Chief Executive responded to a number of points in relation the Black Mountains Land Use Partnership, improvements at the Visitor Centre and the Sustainable Development Fund. Regarding the latter a minor amendment was suggested by one member.  Mr Jones advised that they could not amend the accounts in this meeting and that further discussion was needed with officers.  The Chief Executive confirmed that officers were satisfied with how funding was distributed and that the auditors had agreed this.  The Chair of the SDF Committee also confirmed the committee was happy with this.

 

RESOLVED:

 

a)    That the Authority’s Statement of Accounts for the financial year 2020/21 is approved and signed by the Chair and S151 Officer subject to an amendment to paragraph 24.5 where text in the sentence after ‘grant scheme’ should be deleted;

 

b)    That if officers and Audit Wales do not agree to this amendment, then the Statement of Accounts should be approved as presented to the Authority;

 

b) That the Auditor General’s Report is received.


160/21

IRPW Draft Report for 2022-23 pdf icon PDF 86 KB

Additional documents:

Minutes:

Members noted the proposals for allowances for 2022/23.  One member commented that he felt the remuneration did not reflect the time spent on Authority business.

 

RESOLVED:

 

a)       That no corporate response be sent to the Independent Remuneration Panel for Wales on their draft report for 2022/23;

 

b) To note that individual members are able to

respond direct to the Panel if they wish.

161/21

Changes to Committee Membership pdf icon PDF 32 KB

Additional documents:

Minutes:

RESOLVED:

 

a)   To appoint Cllr J Davies to the Audit and Scrutiny Committee until the next Annual General Meeting;

b)   That the Chair discuss the vacancy on the Sustainable Development Committee with new members Cllr G Williams and Cllr K Lewis;

c)    To appoint the current Shadow Champion, Cllr G Thomas, as Member Champion for Sustainable Economic Development until the next Annual General Meeting.

162/21

Brecon Town Plan Approval pdf icon PDF 55 KB

Final approval of the Brecon Town Plan as Supplementary Planning Guidance

Additional documents:

Minutes:

Members received the final draft of the Brecon Town Plan, supported by Gareth Ellis, Chair of the Brecon Town Plan Steering Group, who outlined the process and thanked the Park officers for their support throughout.

 

Members were complimentary about the plan and highlighted a few areas where they would have liked to see more focus, including built heritage and protected species.  Officers advised that this was the town’s plan which had included issues most important to them, and Mr Ellis confirmed that they had resisted included areas for which other bodies had statutory responsibility.

 

RESOLVED:  To approve the Brecon Town Plan as Supplementary Planning Guidance.

163/21

Volunteer Policy pdf icon PDF 222 KB

Volunteer Policy put together by our Volunteer Development Officer - Amanda Brake

Additional documents:

Minutes:

The Volunteer Co-ordinator presented the draft Volunteer Policy and set out the strategic context as well as providing support for the large number of regular volunteers working in the Park.

 

Members welcomed the policy.  It was suggested that a quarterly meeting would be a useful way of avoiding feelings of isolation amongst volunteers.  The officer was also asked to look into the possibility of increasing the mileage rate to 45p per mile and to review the guidance that this should be only within the park boundary.  She confirmed that she was aware of the time credit system but that there were limited places to spend these locally.  She also confirmed the document would be translated following approval.

 

RESOLVED:To approve the Volunteer Policy for use by the Authority.

164/21

Member Reports pdf icon PDF 50 KB

To receive any reports from members.

Additional documents:

Minutes:

The Chair asked members to note two reports on the agenda from the Deputy Chair and the Landscape and Biodiversity Champion.

 

Cllr E Roderick reported on the all Wales Young Farmers Club Eisteddfod at which he had been invited to represent the Authority and Powys County Council.  He thanked the Authority for sponsoring the Bardic Chair through its Sustainable Development Fund.  He emphasised the crucial role of the YFC in supporting farming traditions.   Cllr James supported these remarks.

165/21

Gifts & Hospitality

Additional documents:

Minutes:

The Deputy Chair confirmed she had recorded hospitality through Modern.gov on the website.

166/21

Any Other Business

Any other business that the Chair considers of sufficient urgency and has been

notified to him in advance.

Additional documents:

Minutes:

Query arising out of Audit and Scrutiny Committee minutes of 23 July 2021

 

The Monitoring Officer advised that queries made earlier in the agenda under the Minutes item would need to be addressed to the Chief Executive’s office as the Audit and Scrutiny minutes of 23 July 2021 had already been approved by the committee.  The other option was to submit a motion suspend Standing Orders to allow discussion.  The member confirmed he would raise with the Chief Executive and at the next meeting of Audit and Scrutiny.