Agenda and minutes

Extraordinary General Meeting, National Park Authority - Friday, 11th September, 2020 10.00 am

Venue: Conference Room, Plas y Ffynnon, Cambrian Way, Brecon LD3 7HP. View directions

Contact: Julia Gruffydd or Angharad Hawkes  01874624337

Media

Items
No. Item

88/20

Correspondence

To receive and consider the attached Schedule of Correspondence and any recommendations thereon (below).

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Minutes:

Apologies were received from Cllr John Hill, Cllr Phil Pritchard, Cllr Graham Thomas, Cllr Mrs Ann Webb, Cllr Mrs Sue McNicholas and Mr Julian Stedman.

89/20

Declarations of Interest

To receive any declarations of interest from Members relating to items on the agenda.  Members’ attention is drawn to the sheet attached to the attendance sheet and the need to record their declarations verbally and in writing, specifying the nature of the interest.

 

If Members have declared an interest in an item please ensure that you inform the Chair when you are leaving the room, so that this can be recorded in the minutes.

 

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Minutes:

No declarations of interest were received.

90/20

Public Speaking

To give opportunity for members of the public to address the meeting in accordance with the Authority’s Public Speaking Scheme.

 

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Minutes:

There were no requests to speak.

91/20

Access to Information

RECOMMENDATION: to exclude the press and public from the meeting during consideration of item 5 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 12, 13,14 and 15 of Schedule 12A to the Local Government Act 1972.

 

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Minutes:

RESOLVED: to exclude the press and public from the meeting during consideration of item 5   in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it   involves the likely disclosure of exempt information as defined in paragraphs 12, 13,14 and 15 of Schedule 12A to the Local Government Act 1972.

92/20

Change Programme Reboot Report

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Minutes:

The Chief Executive introduced proposal for the reboot of the Change Programme. He advised that the report included information Members have seen previously but with supplementary information to aid discussion and decision. This was similar to a Members presentation on 14 Aug 2020. The Chief Executive introduced Rhian Cadvan-Jones to run through presentation. He also indicated that a revised recommendation had been sent to members overnight to give greater clarity on the process going forward.  Not all Members had had sight of these amendments. 

 

Change Programme Organisation Review 

 

To ensure that the public and officers were aware of the current position with the Change Programme the Authority resolved (at its meeting on 22 October 2020) that the following part of the exempt minutes should be made public.

 

Ms Cadvan-Jones introduced Change Programme Organisation Review. The aim of the review was to understand what the Authority needs to attento during change process. The Change Programme includes looking at priorities greater than just the structure and includes items such as culture and behaviours. The Review looked at organisation health indicators such as goals, roles, processes and relationships. The Review considered information provided during consultation but Ms Cadvan-Jones also spoke to 15 individuals.  

 

Ms Cadvan-Jones is of the view from the Review that: 

 

·        there is energy about change but also confusion.  

·        the staff understood how to deliver and are aware of the environmental objectives of the Authority. However, this focus is directed inwards.  

·        Relationships within officer teams are strong but attention is needed between teams and employees and managers.  

·        Employees did not understand Authority goals and there was a need for focus.  

·        There appears to be a difference in understanding the remit between officers and members.  

·        There appears to be high energy in the Authority but it is not focussed. Leadership appears isolated. Officers want clarity and responsibility.  

·        There appears to be process weaknesses including gaps in communications, performance reviews and decision making.  

·        There is a high individual determination but a definite us/them culture.  

·        It is obvious that relationships are strong but they are not all pulling with the Authority’s direction. 

·        A link to Performance Management reviews is needed.  

·        There was understanding of needing to achieve, but processes and behaviours needed to change to focus on outcomes.  

·        It is important that individuals are supported to achieve overall objectives.  

 

She clarified that the review was completed in March and a lot had changed since then but much if not most from the review is still relevant.   

 

The Chief Executive invited member comments and questions. 

 

 

Change Programme Re-Boot Plan  

 

The Chief Executive introduced the report and advised Members that: 

 

·     The Corporate Plan 20/21 sets down a stronger vision for the National Park which is reflected in further work as now set down in the Change Programme.  

·     Change is needed as the Park is not doing enough to stop climate change and  ...  view the full minutes text for item 92/20

93/20

Any Other Business

No further business will be considered.

Additional documents:

Minutes:

There was no further business.