Agenda and minutes

Extraordinary General Meeting, National Park Authority
Tuesday, 30th July, 2019 12.00 pm

Venue: Conference Room, Plas y Ffynnon, Cambrian Way, Brecon LD3 7HP. View directions

Contact: Julia Gruffydd or Angharad Hawkes  01874624337

Media

Items
No. Item

85/19

Correspondence

To receive and consider the attached Schedule of Correspondence and any recommendations thereon (below).

Additional documents:

Minutes:

The Chair thanked members for attending this short Extraordinary General Meeting.  Apologies were noted.

 

86/19

Declarations of Interest

To receive any declarations of interest from Members relating to items on the agenda.  Members’ attention is drawn to the sheet attached to the attendance sheet and the need to record their declarations verbally and in writing, specifying the nature of the interest.

 

If Members have declared an interest in an item please ensure that you inform the Chair when you are leaving the room, so that this can be recorded in the minutes.

 

Additional documents:

Minutes:

No declarations of interest were made.

 

87/19

Public Speaking

To give opportunity for members of the public to address the meeting in accordance with the Authority’s Public Speaking Scheme.

 

Additional documents:

Minutes:

No requests to speak had been received.

 

88/19

Appointment of local authority member to Sustainable Development Fund Committee pdf icon PDF 31 KB

Additional documents:

Minutes:

Members considered an appointment to the Sustainable Development Fund Committee following the decision of Cllr James not to serve on the committee due to other commitments.

 

RESOLVED:  That Cllr M Colbran be appointed to the Sustainable Development Fund Committee until the next Annual General Meeting of the Authority.

 

89/19

Procedure for electing Chair and Deputy Chair of Sustainable Development Committee pdf icon PDF 31 KB

Additional documents:

Minutes:

Members considered a change to the procedure for electing a Chair and Deputy Chair of the Sustainable Development Fund Committee to bring it into line with elections to other committees.

 

RESOLVED:  That the election for the posts of Chair and Deputy Chair of the Sustainable Development Fund Committee be carried out in line with elections for other committees at the first available scheduled meeting of the committee after the AGM each year.

 

90/19

Approval of the 2018/19 Statement of Accounts pdf icon PDF 84 KB

Additional documents:

Minutes:

Members received the final Statement of Accounts for 2018/19 which had been audited and changes made, which were noted in the report.  The Finance Manager advised that the Audit and Scrutiny Committee had reviewed the accounts at their last meeting, where a good debate had taken place.

 

RESOLVED:

 

a) That Members approve the Statement of Accounts for 2018/19, note the contents and recommendations of the Auditor General for Wales’ Report and letter and note the contents of the audit enquiries response letter.

 

b) That the Chair signs the Statement of Accounts.

 

91/19

Access to Information

RECOMMENDATION: to exclude the press and public from the meeting during consideration of item 13 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 12, 13 and 17 of Schedule 12A to the Local Government Act 1972.

 

Additional documents:

Minutes:

RESOLVED:  to exclude the press and public from the meeting during consideration of item 8 in accordance with section 100A of the Local Government Act 1972, as amended, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 12, 13 and 14 of Schedule 12A to the Local Government Act 1972.

 

92/19

Contract at Plas y Ffynnon

Additional documents:

Minutes:

Members considered proposals in relation of the cleaning contract at Plas y Ffynnon.  During discussion there was some debate on the future accommodation for the Authority and the Chief Executive assured members that he and the Chair were arranging to meet with Powys County Council as a matter of urgency.  Members asked him to carry out a full appraisal of the accommodation options and bring this back to the Authority.

 

          RESOLVED:  As per the exempt report.

 

93/19

Any Other Business

Additional documents:

Minutes:

There was no further business.