Decision Maker: Audit and Scrutiny Committee
Decision status: For Determination
Is Key decision?: No
Is subject to call in?: No
The IT and Systems Manager presented the new Integrated Assurance Framework which had been developed based on comments from members. He had included additional reports on performance and risk but welcomed views as to whether this was required. Members made the following comments:
· Too much detail was not necessarily helpful
· Concept good but difficult to see what was behind the assertions
· Staff did not appear to understand what to put in the controls and weaknesses columns
· This format more applicable to local authorities with much bigger budgets
· Performance and risk reports helpful
· The work done to date was good but needed to be reworked in light of a new set of baselines (State of the Park Report)
· The Authority needed to be able to see measurable progress against key priorities such as climate change, and even long term change needed milestones
· Conscious of the officer time needed to develop these processes
The officer thanked members for their helpful comments which mirrored some concerns from the Senior Leadership Group. He would welcome further discussion with members on how to link this to the change programme. The Chair asked him to bring a further version of the framework to the next meeting.
A member cited examples of suggestions made that had not been acted on, such as funding for obtaining British Trust for Ornithology data, and for the Natural Resources Wales peat study, where some injection of resource would give valuable returns. The Authority should seize opportunities such as this. The Chief Executive advised that they would look at budget allocation and that such examples would be subject to the same prioritisation process as project proposals and other work.
The officer summarised that he would reformat the assurance framework for the next meeting such that lead officers would report the three most significant actions, three highest risks and three most important controls for each objective. Members indicated that this would be an improvement.
Amendments to the recommendations were discussed in terms of order and the request to amend the framework for the next meeting.
a) That members discuss and query the content of the report;
b) That members accept receipt of the report;
b) that officers review the comments made on the framework and bring a revised version to the next meeting.
Report author: Mr Paul Funnell
Publication date: 26/07/2019
Date of decision: 26/07/2019
Decided at meeting: 26/07/2019 - Audit and Scrutiny Committee